Choosing an office hotel: 1+5 tips
Are you choosing a centre for yourself or your company? Great, the purpose of this article is to help you find a suitable office hotel by offering new ideas about the factors that influence the choice..
If the concept of an office hotel is not yet completely clear, then I recommend reading our comprehensive article: What is an office hotel and who is it for? It also shows how Boffice's office hotels in Helsinki differ from many other operators in the area.
1. The location of the office hotel is often emphasized – and not in vain
Location, location and location. These three things have been found to be (playfully) the three important factors in the real estate market as well as in customer acquisition in the grocery trade. These same three factors can equally (playfully) be said to have an impact on the choice of office hotels.
Regardless of whether you're looking for an office, office, or workspace just for yourself or for a larger group of people, the importance of location is almost invariably always important.
Why, then, is this also the case with office hotels? In our experience, there are two things that can stand out above all others at this point:
If an office, workspace or workspace is not easily accessible, its occupancy rate is often low during hybrid work, when many tasks can also be left to be handled from home.
For the sake of work-life balance. A few years ago, Helsinki was awarded as the best city in the world for combining work and leisure. In this honorable mention, one of the criteria was the average length of a commute (26 minutes) compared to an average of 40 minutes of commuting in many other metropolitan areas of the world.
Boffice's goal is to lower the threshold for moving from one's own home office to one's own office space in the city centre and, at least indirectly, to lower the threshold for hiring the first employees when the office space is in an attractive location and its price does not become an obstacle to other development.
In addition to the location of the office hotel, what other factors should you consider when choosing an office hotel? Here below you will find our five other tips:
2. Space solutions for the office hotel
In our experience, when exploring the premises of office hotels, you should pay special attention to the following:
The size, location and tranquility of the working areas of the centre, which are open to all
Number and availability of freely available telephone booths and conference rooms in the centre
Company-specific office space offered by the office hotel
For example, in many office hotels in Helsinki, the spatial solutions differ quite a lot from each other. In some of the office hotels, the hotdesk spaces open to all are clearly separated (e.g. their own floor) from the office spaces and study rooms separated for private use. In others, however, no clear distinction has been made in this respect.
In this context, the term coworking space should be raised, because in my experience, coworking and office hotel terms are sometimes used interchangeably. Even in Helsinki, there are several service providers that offer both private offices for rent and communal workspaces under the same roof, the latter of which can be utilized with day passes or monthly memberships.
Boffice's Helsinki office hotels, on the other hand, also have common areas and meeting rooms at the disposal of all our office customers, but we do not offer an actual communal workspace at our locations. We focus on the office hotel business, where each of our clients has their own workspace or office.
3. Facilities provided by the centre
When choosing an office hotel, it is worth stopping to consider what kind of additional services you genuinely need. One example of services is the lobby service. In most office hotels, the lobby service is included in all contracts, from hotdesk positions to private offices and offices.
In Boffice's office hotels, the lobby service is one of the most pruned services that most customers who use our offices do not need. That is, we advise you to consider whether this is an additional service that you need. The lobby needs staff, which contributes to higher rental costs.
The use of conference rooms is another such thing, where there are differences, for example, between different office hotels in Helsinki. In some locations, conference rooms can be used at no extra charge, and in some they have to be paid for according to use (price per hour).
Services included in the price of Boffice guest hotels:
Common meeting room
Common lobby and toilet facilities
Communal kitchen
24/7 access & admission
Electricity, water and wireless network (WiFi)
Cleaning of common areas
P.O. Boxes
Services eliminated from Boffice office hotels
These additional services are ones that many of the people who rent offices, offices and offices from us do not want to pay for. So, we have eliminated them from our services:
Events
Specialty coffee machines
Ping pong tables
Shared breakfast moments with catering
Yoga Rooms
Lobby services
Come and visit Boffice's office hotels
4. Price and contract options for an office hotel
The idea of office hotels is, in principle, to offer flexibility to the space needs of companies and work communities. However, there are still differences in the contracts between different operators, so it is worth checking this on a case-by-case basis.
In the offices of all Boffice office locations, the contract is clear and simple. The contracts are fair without a fixed-term commitment obligation at the beginning of the contract period. The exit can be reached with a short two-month notice. In addition, office prices are publicly displayed on our website and there are no hidden costs, such as separate service fees, start-up or final cleaning fees, let alone costs tied to the number of people.
5. Discounts offered by the office hotel
If you know that you want to use the same office in an office hotel for a longer period of time, you should ask about discounts.
At Boffice, office prices are publicly displayed on our website and, according to research, the cheapest on the market, because we have focused on the services that our customers consider essential and eliminated everything else.
6. Activities offered by the centre
The activities and events offered by the tomistohotels, as well as the general level of communality, vary somewhat between different service providers. If you appreciate these, you should inquire about the more detailed content of these.
In all Boffice locations, extra activities have been eliminated to keep the price of office space competitive and the working spaces calm. Of course, this does not mean that a spontaneous sense of community cannot arise among our customers. The cooperation created on this basis has already been formed between our customer companies, which are previously unknown to others.
